Information on these pages will always be superseded by paper copy available from the SCA Corporate office. Those versions of documents are authoritative for all purposes.
Access SCA Newsletters
Corporate Documents
- SCA, Inc. Organization Chart
2019 Organization chart of Corporate and Society Officers and deputies - A Guide to the SCA for Site Owners and Managers
an introductory brochure about the SCA - SCA 2010 Census
Insurance
- Insurance Webpage
- Insurance Certificate Ordering Instructions (updated August 2021)
- Information about Insurance (see “Insurance Matters” – Section XIX of the Seneschal’s Handbook)
- About Equestrian Insurance
Membership Forms
- Membership Formsfor:
Waiver Forms
- Waiver Forms
- Adult Waiver Consent to Participate and Release Liability
- Roster-style Waiver for Adults for use at event check-in and practices
- Adult Equestrian Waivers all the US state-specific equestrian waivers, and a standard waiver for the other states
- Equestrian Waiver Policy Clarification
Minor Waivers/Medical Forms
- Minor Waiver Forms
(please first check with the autocrat about whether minors may attend the event without their parents, and which forms you will need.)- Minor Waiver
- Minor Waiver & Consent to Travel/Medical Authorization Form (for events in Florida; must be notarized)
- Family Minor Waiver (for families with more than one child)
- Medical Authorization Forms for Minors
- Minor‘s Consent to Travel/Medical Authorization Form (for events in Florida; must be notarized)
- Minor’s Medical Authorization (with space for notarization; recommended for use in USA)
- Minor’s Medical Authorization
Board of Directors
- Board of Directors webpage
- Board Meetings
- Nominees for the Board
- Biographies of the Current Directors
- Summary of the Duties of the Board
- New! – About Topical Town Hall Sessions / Submit a Topic Request
- Officers’ Report Form for Board meetings – Template and instructions for submitting a report (Word doc)
Society Officers’ Documents
- Society and Corporate Officers’ Handbook (being updated)
- Record Retention Policy
- Warrant of Appointment to Executive Office (President, VP, Seneschal)
- Warrant of Appointment to Financial Office: PDF | Word Document
- Warrant of Appointment to Office (other offices)
President of the SCA
- President’s Webpage
- President’s Reports from Board Meetings
(summaries from the President; separate from official meeting minutes) - Other Reports
Arts and Sciences
- Society Minister of Arts & Sciences Webpage
- Kingdom Arts & Sciences webpages
- Quarterly Report Form for Kingdom A&S Officers & Society Deputies
- Guidelines for the Recognition and Approval of Oral Tradition in the Arts and Sciences
- Running A&S at Events While Social Distancing
- Known World A & S Collegia/Symposia:
- Historic Combat
- A&S Resources for Research – for particular time periods and countries
- Stephan’s Florilegium (external website) – info from postings to SCA newsgroups and mailing lists, plus articles submitted by their authors
- Lineage of Past Society Ministers of Arts & Sciences
Chatelaine (Newcomers’ Officer)
- Society Chatelaine’s Webpage
- For Newcomers:
- Newcomers’ Guide to the SCA
(paper copies can also be purchased from the SCA Marketplace)
- Newcomers’ Guide to the SCA
- For Chatelains
- Quarterly Report form for Kingdom Chatelains
- Guidelines for Kingdom Chatelains
Guidelines on the minimal duties of a Kingdom Chatelain - On Being a Hospitaller
What are Hospitallers/Chatelains, and what do they do? - Suggestions for Chatelains
Ideas on how to attract and educate newcomers - Newcomers are Nice
Advice to established members on how to work with newcomers - Regarding the SCA Media Policy
how it relates to the Seneschal’s/Chatelaine’s office; local group interaction with the media - Also see the Recruiting page and Public Relations page
- Resources for SCA Demos
- SCA Demo Policy
- Photos of SCA activities for use in advertising brochures and flyers
- Handouts
- Bookmark: “Don’t just read about history, recreate it” – front | back
- Welcome to the Current Middle Ages – trifold brochure (updated 2022)
- Arts & Sciences in the SCA – trifold brochure
- One page color handout with website & social media links
- One page color handout with website address
- Business card front (blank back to personalize)
- Business card back (blank front to personalize)
- SCA Postcards
- Color, front & back
- “Start Your Adventure” (front only)
- Collage of pictures – front | back
- Flyers
Microsoft Word documents. The local group’s contact info should be filled in on the tear-off strips and in the body of the flyer.- “What’s going on here? History – and it’s fun!” photo of ladies in garb
- “History Lives!”
- “History Lives!” (version without mention of brewing, for dry sites)
- “The 3 Musketeers aren’t just a story” photo of fencers
- General description of SCA – with fencing photo
- General description of SCA with photo of armored fighter
- General description of SCA with photo of fighters storming a fort
- Includes details of armored combat photo & details of armored fighting
- General description of SCA with photo of armored combat unit
- General description of SCA with sketch of Norman helm
- “What are these guys doing? General description of SCA; photo of armored combat
- “What is this woman doing?” Details of SCA Arts and Sciences; photo of a woman working on a scroll
- General description of SCA has space for a photo – available at our Gallery page
- A Brief Introduction to the SCA a more text-heavy flyer
Office of Diversity, Equity, & Inclusion
- DEI Officer Webpage
- DEI Officer Handbook
- The Society’s DEI Strategic Initiative Summary
- DEI Mission & Vision
- DEI Terms and Concepts
- also see: DEI Resources, and Links
- Classes:
- Interactive Courses:
- Inclusivity for Event Stewards – YouTube video by Baroness Zahra Tesfaye. Ideas and viewpoints to consider when planning events. Includes class handout.
- Equity and Inclusion 101 – introduction to the concepts of equity, diversity, and inclusion as they relate to the SCA. Includes a practice session for challenging bias.
- Equity and Inclusion 102 – review of SCA policy as it relates to equity, inclusion, hate speech, bullying, and harassment.
- Teachers/classes available to be taught on Equity, Inclusion, and related topics. If you teach a class that should be on this list, please contact the DEI Officer
- References used for developing the classes by the DEI Office are listed in this document.
- Infographic posters:
Publications
Release Forms
- Release Form Usage Handbook
- includes copies of the forms listed below
- FAQs:
- Forms:
- these forms are fillable PDFs; they can also be printed off and completed by hand
- Creative Work Assignment / Grant of Use Form
- Model Release Form (for subject in a photograph)
- Combined Model Release Form (for subject in multiple photographs)
Known World Handbook
Society Chronicler
- Chronicler’s Webpage
- Chronicler’s Policies
- Release forms
William Blackfox Awards - About the Awards
Awards for: 2022 (A.S. 56) – 2021 (A.S. 55) – 2020 (A.S. 54)
2019 (A.S. 53) – 2018 (A.S. 52) – 2017 (A.S. 51) – 2016 (A.S. 50)
2015 (A.S. 49) – 2014 (A.S. 48) – 2013 (A.S. 47) – 2012 (A.S. 46)
2011 (A.S. 45) – 2010 (A.S. 44) – 2009 (A.S. 43) – 2008 (A.S. 42)
2007 (A.S. 41) – 2006 (A.S. 40) – 2005 (A.S. 39) – 2004 (A.S. 38)
2003 (A.S. 37) – 2002 (A.S. 36) – 2001 (A.S. 35) – 2000 (A.S. 34)
Tournaments Illuminated
- Tournaments Illuminated Webpage
- Index of Issues / Articles
- Advertising Information
- Advertising Contract / Ad Rate Card
- Editorial Policy / Submission Guidelines / TI Style Guide
- Release Forms and FAQs
Compleat Anachronist
- Compleat Anachronist Webpage
- Index of Back Issues
- Issue #146 Errata Sheet (The History of Slings in Europe)
- Issue #149 Errata Sheet (A Cookbook for the Modern Humours)
- CA Writers’ Guidelines
- CA Release Forms:
- these forms are fillable PDFs; they can also be printed off and completed by hand
- CA Creative Work Copyright Assignment / Grant of Use Form
- CA Model Release Form
- CA Photographer Release Form
Society Web Minister
Marshal & Combat
Inspection Variance for COVID-19
Reporting
- Earl Marshal Online Report Form for the kingdoms’ Earls Marshal
Due: March 15 (1st quarter); June 15 (2nd quarter);
September 15 (3rd quarter); December 15 (4th quarter) - Rapier Marshal Online Report Form for Kingdom Marshals and Society Deputies
Due: March 1 (1st quarter); June 1 (2nd quarter);
September 1 (3rd quarter); December 1 (4th quarter)
Armored (Rattan) Combat
- Marshals’ Handbook (updated July 2022. Includes Combat Archery & Siege Weapons)
- Also see: Officer Warrant Forms, Participants’ Waivers, Minor Forms
- Armored Combat Webpage
Rapier Combat
- Fencing Marshals’ Handbook – revised April 2020 (replaces Rapier Combat Handbook)
Kingdoms must come into compliance with the new rules by August 15. See Rapier Combat page for details.- Rapier Combat Handbook revised March 2018 – kingdoms may continue to use this set of rules through August 15, 2020
- Rapier Combat Handbook Appendix 6 Exceptions to Allowed Blades
- Rule Rapier Experiment Proposal Form – Word Doc | PDF – to be submitted to the Society Rapier Marshal by Kingdom Rapier Marshals
- Also see: Officer Warrant Forms, Participants’ Waivers, Minor Forms
- Rapier Combat Webpage
Equestrian Activities
- Equestrian Marshal’s Handbook (updated April 2020)
- Adult Equestrian Waivers and Signage
- Announcements:
- Wooden Lance Jousting Authorization Requirements
- Wooden Lance Jousting Roster – Participants and Marshals (by kingdom)
- Experimental Programs:
- Also see: Officer Warrant Forms, Participants’ Waivers, Minor Forms
- Equestrian Activities Webpage
Target Archery & Thrown Weapons
- SCA Target Archery Rules updated July 2020
- SCA Thrown Weapon Rules updated July 2020
- SCA Scores website – kingdoms’ scores for Royal Round shoots, InterKingdom Archery Competition (IKAC), Thrown Weapons Inter-kingdom Challenge (TWIC)
- Also see: Officer Warrant Forms, Participants’ Waivers, Minor Forms
- Target Archery and Thrown Weapons Webpage
Combat Archery
- see Marshals’ Handbook (updated July 2022)
- 1-piece Baldar blunts banned
- Also see: Officer Warrant Forms, Participants’ Waivers, Minor Forms
- Combat Archery Webpage
Siege Weapons
- Siege Engine Handbook
- Marshaling information in Rattan Combat Marshal’s Handbook
- Also see: Officer Warrant Forms, Participants’ Waivers, Minor Forms
- Siege Webpage
Youth Armored Combat / Youth Rapier Combat
- Youth Combat Webpage
- Society Youth Martial Handbook (Armored Combat & Rapier Combat)
- Waivers – see the Minors’ Waiver Forms section
- Required Youth Combat Armor (Divisions 2 & 3)
- Youth Combat Hockey Helmet Buying Guide
- Building a Rattan Weapon for SCA Youth Combat
- Division 1 Pool Noodle Weapons
- Basic Sword Construction for Divisions I – III
This article includes helpful links to suppliers for the materials to make youth combat swords using this design. - Making a plastic shield
- Instructions for Building “Jack Armor”
- Making a Gorget (neck protection)
- Making a Gambeson (padded tunic to wear under armor)
Financial
Treasurer
- Society Treasurer’s Webpage
- Company Matching Form – PDF | Excel spreadsheet – for companies to match donations to the SCA in an employee’s name
- Announcements
- Society Financial Policies
- International Operating Agreements:
- Corporate Budgets: 2022 | 2021 (through June) | 2020 | 2019 | 2018 | 2017 | 2016 | 2015 | 2014 | 2013 | 2012 | 2011 | 2010 | 2009 | 2008 | 2007 | 2006 | 2005 | 2004 | 2003 | 2002 | 2001 | 2000
- Membership Numbers: 2022 | 2021 | 2020 | 2019 | 2018 | 2017 | 2016 | 2015 | 2014 | 2013 | 2012 | 2011 | 2010 | 2009 | 2008 | 2007 | 2006 | 2005 | 2004 | 2003 | 2002 | 1999-2001 | 1996-1998 | 1992-1995
- IRS 990 Financial Statements: 2020 | 2019 | 2018 | 2017 | 2016 | 2015 | 2014 | 2013 | 2012 | 2011 |
2010| 2009 | 2008 | 2007 | 2006 | 2005 | 2004 | 2003 | 2002 | 2001 | 2000 | 1999 - SCA Subsidiaries:
Exchequer
- Society Chancellor of the Exchequer’s Webpage
- Exchequer’s Handbook (for kingdom and local group exchequers) – updated 2021
- Kingdoms’ Financial Policies (for each kingdom)
- College of Arms
- College of Arms Financial Policy (Laurel Financial Committee)
- College of Arms Electronic Funds Transfer Policy
- Use of PayPal for SCA Events
- Requirements to Use PayPal
- SCA PayPal Policy
- PayPal Usage Procedures
- PayPal Financial Report Forms:
PDF | Spreadsheet (Locked) | (Unlocked)
- Non-Member Registration
- Forms and Reports
- Company Matching Form – PDF | Excel spreadsheet – for companies to match donations to the SCA in an employee’s name
- Receipt for Donation of Cash or Goods
- Regalia/Equipment Lease Agreement
- Review of Books Report
Forms referred to in the Exchequer’s Handbook:
- F-2 Annual Budget Worksheet
- F-4 Bank Reconciliation Form
- F-8 Budget Template
- F-9 Cash Chain of Custody Form
- F-11 Fundraiser Budget Form
- F-12 Gate Income Reconciliation Sheet
- F-16 NMR Submission Form
- F-17 Pre-Event Budget Form
- F-18 Post Event Financial Report Form
- F-19 Post Event Report Form – Fundraiser
- F-21 Request for Financial Warrant (Word Document)
- F-24 Warrant of Appointment to Financial Office (Word Document)
- Instructions to change or open bank accounts:
If you do not have e-mail access, please contact the Society Exchequer for instructions. Failure to follow these instructions can delay the processing of your bank account request- Download a Bank Account Request Form
- All kingdom and local groups must list the kingdom or a regional exchequer as a signatory on bank accounts.
- All fields must be completed
- All signers must be current members and have no less than 60 days left on their memberships.
- If using a fax number, make sure the fax number is valid and working.
- You must use your legal name.
- Send all requests for bank accounts to your Kingdom Exchequer
- Kingdom Exchequers will verify all information and forward your request to the Society Exchequer for processing.
- The Society Exchequer will verify the completeness and accuracy of your information and forward it to the SCA Corporate Office.
- Download a Bank Account Request Form
- Group Financial Report Forms:
- General Ledger Spreadsheet
- Branch Forms:
“Small” = branches with only one bank account, no reported equipment and no newsletter income
“Medium” = standard for most branches
“Large” = an extended version for kingdom and large branch accounts- SCA, Inc. Financial Reports (US, non-subsidiary)
- SMALL BRANCHES:
PDF | Spreadsheet (Locked) - MEDIUM BRANCHES:
PDF | Spreadsheet (Locked) - LARGE BRANCHES:
PDF | Spreadsheet (Locked)
- SMALL BRANCHES:
- SCA, Inc. Financial Reports: Subsidiaries
- SMALL BRANCHES:
PDF | Spreadsheet (Locked) - MEDIUM BRANCHES:
PDF | Spreadsheet (Locked) - LARGE BRANCHES:
PDF | Spreadsheet (Locked)
- SMALL BRANCHES:
- SCA Financial Report: Negative
(for branches that do not hold assets) - SCA, Inc. Financial Reports: non-US
- SMALL BRANCHES:
PDF | Spreadsheet (Locked)
- SMALL BRANCHES:
- SCA, Inc. Financial Reports (US, non-subsidiary)
- Interkingdom Event Financial Policies
Herald
Please visit Heraldry.SCA.org (the SCA College of Arms website) for articles and information on SCA Heraldry
The College of Arms Financial Policies are on this page under the “Exchequer” heading
Public Relations
- Public Relations Officer’s Webpage
- Resources:
- Media Relations & External Publicity (Media Policy) – guidelines for SCA officers’ interactions with modern media organizations
- Commercial Film and Photography Rules – commercial/documentary video and film crews wishing to record activities at SCA events must obtain permission of the Event Staff through the Regional Publicity Liaison and agree to abide by these rules
- Event-specific Press Release (Microsoft Word Doc) – Contains sample data & suggestions. Fill in your particular event information
- Event Fact Sheet (Microsoft Word Doc) – The what/when/where of your event; to accompany the Event-specific Press Release. Contains sample data — fill in your specific information
Seneschal
- Society Seneschal’s webpage
- Society Seneschal’s Handbook
- also see the SCA Conduct and Behavior webpage for Society policies on Harassment & Bullying, Sexual Misconduct, Hate Speech, Grievance Procedures, Firearms, Service Animals
- also see the SCA Conduct and Behavior webpage for Society policies on Harassment & Bullying, Sexual Misconduct, Hate Speech, Grievance Procedures, Firearms, Service Animals
- Society Seneschal’s Interpretations of Corpora and Policies
- Background Checks
- As a member of the SCA, to receive a background check:
- You email your Kingdom Seneschal or other approved officer with: your full Legal Name, Country, and the best email address by which to reach you. Also include the reason you need a background check, and any information that might be helpful.
- If approved by the Kingdom Seneschal, you will receive a link from either IntelliCorp (if US-based) or Sterling MyBackCheck (if Canada-based). This link is good for two weeks. There you will fill in your information safely and securely.
- When your results are returned to us from IntelliCorp or MyBackCheck, it will be updated in the database. Your membership will reflect that status and your kingdom will be notified. Your background check will expire 2 years from its submission. This information will be noted in your account.
- For those without access to email / Internet:
- If you do not have access to email and Internet, you can fax or mail in a paper form, but note that it will be a slower process.
- Background Check Authorization Form
- As a member of the SCA, to receive a background check:
- Sanctions Documents
- Sanctions Manual (2020)
- Sanction Case File – This form is currently being revised. Please contact the Society Seneschal if you need it.
- Investigators’ Guide (2021)
- REQUIRED Event Language May 2021 – must appear on all event notices, flyers, online announcements, and advertisements, as well as being posted in multiple locations at all SCA-sponsored functions
- Known World Event Policy
- Records Retention Policy
- Quarterly Report Form for Kingdom Seneschals
- Registration Form for New Kingdom Seneschals
Social Media
- Social Media Officer’s webpage
- Quarterly Report form for Kingdom Social Media officers
- Society Social Media Handbook (October 2021)
- Social Media Policy (revised 2021)
- Social Media Policy FAQs
- Criteria for Determining Applicability of the Social Media Policy
- Social Media Policy Information Presentation
Why it was updated, what’s changed, what does it mean for me?
- About the Board of Directors: Fiction vs. Non-Fiction
- Digital Scribes Program – photographs available for use in the SCA
- Tutorials – How to set up profiles on social media platforms, and use social media to promote the activities of your branch, office, or event: