Society Equestrian Marshal
Policies and Regulations
Updated October 2012
Equestrian Waiver Policy Clarification: PDF | Microsoft Word
Equine Poll Protection requirement (March, 2012)
- IV.A.1.(i).2 Removed from Handbook: the requirement for poll protection was rescinded because it was deemed unnecessary.
Equine Eye Protection Requirements (March, 2010)
- IV.A.1.(i). a. A chanfron or other approved eye protection which incorporates pierced metal cups, heavy wire mesh or grillwork.
Out of Kingdom Authorizations (January, 2009)
- II.B.4. Authorizations shall not be issued to persons residing in other kingdoms unless such persons are defined as subjects of the issuing kingdom by specific royal treaty or by exceptions under parts II.4.a and II.4.b.
- (a) Individuals residing in a Kingdom without an EQ program may be authorized in ONE other Kingdom, providing the KEM of the Kingdom the individual resides in approves, and both the KEO and KEM of the sponsoring Kingdom are willing to sponsor said individual.
- (b) Individuals residing in a Kingdom that has an EQ program, but does not have specialty activities in their program can authorize for these specialty activities in ONE other Kingdom, providing both the KEO and KEM of the Kingdom the individual resides in approves, and both the KEO and KEM of the sponsoring Kingdom are willing to sponsor said individual.
- (c) For authorizations done under parts II.4.a or II.4.b, The sponsoring Kingdom Equestrian Officer shall maintain a record of all such authorizations and administer them in the same manner as resident authorizations.
Minimum Age Lowered (January, 2009)
- II.B.3.(a) Youths must be at least five (5) years of age in order to participate in equestrian activities, and be able to demonstrate the ability to control the equine, unassisted, at the gaits and in the activities covered by the authorization sought. Age restrictions required by individual site owners must be observed.
Youth equestrian helmets (February 2009)
- II. B. 3. (d) Minors must wear approved equestrian riding helmets fitted according to the manufacturer's directions.
Event Requirements (December 2008)
- III. A. 1. Any event at which equestrian activities occur is considered an equestrian event.
- III. B. 2. (c) Secure a veterinarian to be on call while horses are present.
- III. B. 3. (d) Remain on site throughout the duration of an event, practice or demo where horses are present for SCA activities. An Eq MIC's duties may be reassigned to a deputy.
- III. B. 3. (e) Post and/or distribute the contact phone number of the veterinarian on call.
Quintain and ring lances (Jan. 1, 2008)
- section added under Equipment Standards:
Quintain and Ring Lances may be up to 16 feet in length
Interpretations of Policies in the Handbook:
Children under 5 interacting with horses at SCA events (2014)
- History: In the past, there has been inconsistent interpretation on whether or not children under 5 could interact with horses at
SCA events, due in part to the Authorization minimum of 5 years old. After discussion with BOD legal, we have determined that we do
not prohibit children under 5 interacting with horses. However, we do need to make sure we (the SCA) are not part of the decision
process in any way to allow such interaction, and that the sole responsibility for any interactions falls upon the parent/guardian.
Typical example: families with children under 5 used to care and feeding of their horses at home. Marshals always retain the right
to stop any activity that endangers others or the SCA.
- Policy clarification: "Per Society Rules, minors must be 5 years or older in order to Authorize in Equestrian. For equine
interactions and activities that do not require an authorization, the Society does not prohibit children under 5 years of age.
However, the Society of Creative Anachronism, Inc., its organizers and agents, officials, servants, and representatives, are not
and will not be part of any decision process concerning minors under 5 years of age and in equestrian interactions and activities.
These decisions are solely the responsibility of the parents and horse owner."
- "The parents or guardians of minors must fully recognize and acknowledge that equestrian activities are inherently
dangerous and must sign the Society Equestrian Waiver to acknowledge the inherent risks associated with equines.
Parents or Guardians must fully accept any and all liability for any injury or death to a minor child arising from
interaction with equines and the decision to participate is solely upon the parent or guardian."
Required Equestrian paperwork at SCA events/practices (2014)
- History: There has been a large variance in the application of the rule concerning required equine health paperwork at SCA events.
Some eastern and southern kingdoms believed they were required to check Coggins and Health Certificates for every event. Verification of
health paperwork is NOT an SCA requirement. It is a site-specific requirement. There are already state laws governing the required paperwork
to cross state borders for a show/event. It is not our job to check compliance with state/interstate laws unless the site (or state)
specifically requires it.
- Policy Clarification: SCA Equestrian waivers are required to be collected. This is often done at Gate/Troll. The EqMIC need
to verify that EQ waivers are being signed and collected (by event staff or themselves).
Coggins, interstate health certificates, and/or vaccination documentation are only required to be verified (and/or collected) if
there is a *site-specific* or State requirement for such verification/ collection. Verification (or collection) of these is NOT
a general requirement of the SCA.
- The EqMIC may require verification of paperwork if they choose, regardless of whether or not there is a site-specific requirements,
if they deem prudent due to recent outbreaks, prevalence of a disease in the area, or other factors.
Equestrian Waivers at Events (March, 2010)
- III.B.3.(b) For any event where equidae are to be allowed outside of a designated equestrian area (i.e., allowed to ridden around the site where general activities and attendees are present), an equestrian waiver must be signed in addition to any other required waivers by ALL event attendees (presumably at the gate as they arrive).
Helmets and Minors (January, 2010)
- Due to the requirement for all minors to wear an ASTM approved equestrian safety helmet while riding at any SCA event, I ruled that no minor may participate in SCA equestrian activities which require the rider to wear a helm, specifically Mounted Combat and Jousting activities.
Jurisdiction (November, 2009)
- A Kingdom may develop Equestrian Mounted Archery (MA) or Thrown Weapons (MTW) programs which provide for the safe oversight of MA or MTW by the Equestrian Marshallate of the Kingdom, but may not require TA or TW Marshal participation.
Parades and demos (Jan. 1, 2008)
- Ordering an Equestrian Insurance Certificate is mandatory for parades and demos where
horses and riders are representing the SCA. When ordering the Insurance Certificate, use the name
and address of the sponsor of the parade or demo.
Waiver requirement for authorizations (Jan. 1, 2008)
- Equestrian Authorizations: II.C. Waiver requirement:
The "Waiver and Informed Consent to Participate in SCA Inc. Equestrian Activities" shall be signed
during authorization with only one signature per form. If a State specific
"Waiver" is available it should be used. If there is no "Waiver"
for your State, then use the "Society Standard Equine Activity Liability
Form". An additional sheet may be attached to contain additional