Library of SCA Documents

Information on these pages will always be superseded by paper copy available from the Milpitas office. Those versions of documents are authoritative for all purposes.

Governing Documents of the SCA, Inc.

April 2001, revised December 2006

contains Corpora, the By-Laws, Corporate Policies, and the Articles of Incorporation

Proposed revisions to the Governing Documents are available on-line. Please take the time to review these proposals and send your comments and suggestions to the Board of Directors.

Insurance

• Insurance Certificate Ordering Instructions
• Information about Insurance from the Seneschals Handbook (pages 22-24)
• About Equestrian Insurance certificates
• Certificate of Liability Insurance (evidence only) - 84kb (An updated copy of this certificate is distributed to Kingdom/branch seneschals each year.)
• Foreign Certificate of Liability Insurance (evidence only) - 84kb

Forms

Stock Clerk (Marketplace) Forms

• Marketplace order form - 10 page color brochure for back issues of Tournaments Illuminated and Compleat Anachronist, SCA documents & handbooks, books, and merchandise.

Membership Forms

• US and APO addresses
• Australia addresses
• New Zealand addresses
• Other international addresses

Waiver Forms

• On-line Membership Waiver Form  (After purchasing an on-line membership, send in this form to get a Blue Membership card)
• Adult Waiver
• Roster-style Waiver for Adults (use at events/practices)
• Minor Waiver & Consent to Travel/Medical Authorization Form (for events in Florida; must be notarized)
• Minor Waiver
• Family Minor Waiver (for multiple children in one family)
• Adult Equestrian Waivers contains various US state-specific equestrian waivers, and a generic waiver for the 6 states (and other countries) that don't have specific requirements.

Medical Authorization Forms for Minors

• Minor's Consent to Travel/Medical Authorization Form (for events in Florida; must be notarized)
• Minor's Medical Authorization
• Minor's Medical Authorization with space for notorization (Recommended for use in USA)

Board of Directors

• Board Policies and Procedures Manual  
• Officers' Report Form for Board meetings
• Attending a Board Meeting
• President's Report on last meeting
• Minutes of recent Board meetings
• Older Minutes
• Nominees for the Board
• Announcement - On the invalidation of the reign of the Middle Kingdom Crown
• Announcement - Background Check Policy
• Announcement - Waivers and Waiver Policy
• Announcement - Credit Card Payment System
• Announcement - Washington State Lawsuit
• Announcement Concerning Membership

Society Officers' Documents

• Society & Corporate Officers' Handbook 
• Warrant of Appointment to Office
• Warrant of Appointment to Financial Office

Arts & Sciences

Rules for the Study and Education of Historical Combat Techniques within the SCA

Chatelain

Guidelines for Kingdom Chatelains

Regarding the Society Media Policy

On Being a Hospitaller

Suggestions for Chatelains

Newcomers are Nice

Your Teenager and the SCA - Some Answers for Parents

Demo Policy

Demo Materials on the Web

Life in the Current Middle Ages

Marketing Flyer - 2 sided

Marketing Flyer with tearoffs

Trifold handout

Trifold handout

Recruiting flyer - "What's going on here? History - and it's fun!"

Recruiting flyer - "History Lives!"

Recruiting flyer - "The 3 Musketeers aren't just a story"

Recruiting flyer - general description with fencing photo

Recruiting flyer - general description with armored fighter

Recruiting flyer - general description with fighters storming a fort

Recruiting flyer - details and photo of armored combat

Recruiting flyer - general description of SCA with photo of armored combat unit

Recruiting flyer - general description with sketch of Norman helm

Recruiting flyer - "What are these guys doing?" photo of armored combat

Recruiting flyer - "What is this woman doing?", photo of calligrapher

Recruiting flyer - general description of SCA, space to add a photo

Newcomers' Info:

A Newcomer's Guide to the SCA (8.5" x 11" page low-res version)

A Newcomer's Guide to the SCA (8.5" x 11" page hi-res version)

A Newcomer's Guide to the SCA (8.5" x 5.5" booklet - low-res version)

A Newcomer's Guide to the SCA (8.5" x 5.5" booklet - hi-res version)

Forward Into the Past

Advice to Newcomers

Glossary of SCA Jargon

Children's Officer Coordinator

Chirurgeon

Chirurgeons' Handbook - 2007

Chirurgeons' Handbook - 2007 (Text)

Chirurgeon in Training Application

Chirurgeon in Training Evaluation

Event Report Form

Incident Report Form

Chronicler

Society Chronicler's Policies

Publication Permission form

Earl Marshal

Marshals' Handbook

Minors' Combat Waiver

Target Archery Rules

Thrown Weapons Rules

One piece Baldar Blunts banned from use in Combat Archery

Rapier Combat Handbook

Rapier Bladetypes & Conventions

Siege Engine Handbook

Siege Handbook Updates

Equestrian

Equestrian Handbook

Jousting Rules and Guidelines

Adult Equestrian Waivers

Regarding Equestrian Waivers and Signage

Driving Horses in the SCA

Membership Required for Marshals

State of Equestrian Affairs - 2009

Exchequer

Kingdom Exchequer Handbook

Local Exchequer Handbook

Warrant of Appointment to Financial Office

Warrant of Appointment to Financial Office (Word Document)

Review of Books Report (Excel Spreadsheet)

Non-member Surcharge Submission Form (Excel Spreadsheet)

SCA Financial Report SMALL

  (for branches with only one bank account, no reported equipment and no newsletter income)

• PDF format
• Locked Excel spreadsheet
• Unlocked Excel spreadsheet

SCA Financial Report MEDIUM

  (standard for most branches)

• PDF format
• Locked Excel spreadsheet
• Unlocked Excel spreadsheet

SCA Financial Report LARGE

  (extended for kingdom and large branch accounts)

• PDF format
• Locked Excel spreadsheet
• Unlocked Excel spreadsheet

SCA Financial Report Negative

  (for branches that do not hold assets)

• PDF format
• Excel spreadsheet

Herald (Laurel Sovereign of Arms)

SCA Laurel Sovereign of Arms' Library

Media Relations Officer

Film & Photography Rules

Media Relations and External Publicity

Our Medieval World in the Media's Eye

Seneschal

Known World Event Policy

Seneschals' Handbook

Treasurer

Exchequer

2006 Financial Reports / Balance Sheets
Pennsic balance sheet Gulf Wars balance sheet Laurel balance sheet AEthelmearc Artemisia Ansteorra AnTir	Atenveldt Atlantia Caid Calontir Drachenwald Ealdormere East	Gleann Abhann Meridies Middle Northshield Outlands Trimaris West Consolidated U.S. report

2005 Financial Reports / Balance Sheets
Pennsic balance sheet Gulf Wars balance sheet Laurel balance sheet AEthelmearc Artemisia Ansteorra AnTir	Atenveldt Atlantia Caid Calontir Drachenwald Ealdormere East	Gleann Abhann Meridies Middle Northshield Outlands Trimaris West Consolidated U.S. report

2004 Financial Reports / Balance Sheets
AEthelmearc Artemisia Ansteorra AnTir Atenveldt Atlantia	Caid Calontir Ealdormere East Meridies Middle	Northshield Outlands Trimaris West Consolidated U.S. report

Tournaments Illuminated

• Guidelines for Submissions
• Publication Permission Form (permission to put previously published articles on-line)
• Author Release Form
• Artist Release Form
• Model Release Form
• Photographer Release Form

Compleat Anachronist

• Authors' Guidelines
• Authors' Guidelines
• Release Form

About the SCA

• Frequently Asked Questions (FAQ) about the SCA
• For Site Owners 1.8MB - an introductory brochure about the SCA

Corporate Financial Policies

• SCA Financial Policy
• IRS Letter confirming the SCA's 501(c)(3) status
• Why and how the Non-Member Surcharge is to be collected
• Regarding the use of SCA funds to purchase gifts
• SCA (Australia) Financial Policies

Kingdom Financial Policies  

Interkingdom War Financial Policies  

• Estrella War
• Gulf Wars
• Great Western War
• Kingdom Crusades
• Pennsic War
• West - An Tir War

International Operating Agreements  

• SCA - SCAA Operating Agreement
• SCA - SKA (Finland) Operating Agreement
• SCA - SCANZ (New Zealand) Operating Agreement