(Updated February 28, 2022)
The SCA Board of Directors aims to balance getting Society participants back to doing the things we love with measures that support Kingdoms in protecting all that people have worked so hard for. Our COVIDSafe Resolutions provide a flexible, risk based framework that allows Kingdoms in the United States and Canada to put in place a core set of requirements that event organisers and individuals must adhere to, based on their current environment and public health directions and advice.
As more information becomes available, the Board reviews and updates its resolutions where necessary in line with its responsibility to act diligently, with due care and in good faith. This is never more important than with issues related to the health and safety of our participants.
In line with this approach, based on changing circumstances and updated expert advice, the Board has resolved the following:
Proof of Fully Vaccinated Status or Negative COVID Test
In addition to the existing policy allowing Kingdoms to establish a mask policy, Kingdom Seneschals in consultation with the Crown shall have the discretion to implement the following policy requiring proof of COVID vaccination or a negative COVID test taken within 72 hours of an event start time from all event attendees:
Events are any activities defined in Corpora II.A, “Society Events Defined”
Proof of being fully vaccinated must be in the form of a government issued card (original or photograph) or an electronic record.
Proof of negative COVID test must be issued from a licensed medical provider and presented in such paper form or electronic form that the event staff can easily verify its authenticity. Letterhead from a medical provider or an email address clearly identifying the medical provider as the sender of an electronic record shall constitute authentic proof.
All persons over the age of 18 must present government issued photo identification or a current SCA membership card along with the proof of being fully vaccinated or a negative COVID test. Parents and guardians of minors must present their own identification along with proof of being fully vaccinated or a negative COVID test for all minors attending an event in their care.
Proof of vaccination or a negative COVID test shall not be required for children who are ineligible by virtue of their age. In addition to the normal sanctions process, anyone challenging event staff regarding the enforcement of this COVID policy shall be denied entry to or be immediately removed from the event.
The Kingdom must check for proof of being fully vaccinated or a negative COVID test at an event.
Each person entering the event shall present proof of vaccination or acceptable test result along with appropriate identification to the gate staff before entering the event, and shall sign the “COVIDSafe Acknowledgement” form attesting that they have presented proper identification, along with along with either proof of being fully vaccinated or a negative COVID test taken within 72 hours prior to the start of the event.
The event organizer, or their designee, shall forward the signed COVIDSafe Acknowledgement forms to the Kingdom Seneschal, or their designee, who shall maintain such records in accordance with the standards for retention of waivers.
Kingdom Seneschals shall notify the Society Senesachal where local, state, provincial, or national law supersedes this policy.
This policy shall not apply to Lochac and Drachenwald.
Questions or comments should be sent directly to firstname.lastname@example.org and email@example.com, or your Kingdom’s Board Ombudsman.
A copy of this resolution is available at: https://www.sca.org/wp-content/uploads/2022/03/COVIDsafeVaccination-and-Testing-Policy-02-28-22.pdf