Society for Creative Anachronism

The Society for Creative Anachronism (SCA) Inc. is seeking candidates for the position of Society Exchequer. This position reports to the SCA Inc. Corporate Treasurer.

Duties and responsibilities:

Help Kingdoms balance their Consolidated report with group reports;
Review documents compiled by NMR deputy;
Review quarterly reports on kingdom-level accounts;
Review Kingdom and inter-Kingdom financial policies to make sure they are in compliance with the Society Financial Policy and submit revised financial policies to the SCA Inc. Board of Directors for approval;
Review inter-Kingdom Event Financial Policies and submit to the Corporate Treasurer and the Board for approval;
Report quarterly to the Corporate Treasurer and the Board of Directors and report the meeting results to the Kingdom Exchequers;
Travel as required to support Kingdom Exchequers, including for training, book reviews, and theft investigations;
Conduct supplemental training of Kingdom Exchequers and assist training of local exchequers;
Oversee book reviews of Kingdom books and ensure Kingdoms are reporting;
Maintain the Kingdom Exchequer email list for the SCA Inc. IT manager and notify the IT manager of any changes;
Notify Kingdom Exchequers of any changes in policy or procedure, including consulting with them to develop any necessary new policies;
Maintain the various exchequer handbooks/manuals and republish them at least every three years;
Maintain the various exchequer reporting forms and update them as needed;
Serve as subject matter expert for questions from the Kingdom Exchequers as well as the general populace;
Warrant Kingdom Exchequers and special deputies;
Communicate with banks where necessary;
Monitor use of PayPal and the training by PayPal Specialist;
Work with the SCORES deputy to address questions or concerns regarding the online payment system;
Work with IT to provide Exchequer access to Sharepoint exchequer files.

The Society Exchequer receives a stipend for their services and will receive an American 1099 for tax purposes. Workload will vary but expect to put in an average of 15-20 hours per week.

Required for this position are:

dependable email access;
dependable phone access;
moderate Microsoft Excel proficiency;
moderate Microsoft Word proficiency; and
the ability to clearly communicate verbally and in writing, i.e. in person and via email, phone, and in written reports.
Prior experience as an exchequer in the SCA is required;
prior Kingdom Exchequer experience is highly desired.
Bachelor or Associate degree in accounting preferred. Experience with QuickBooks is strongly preferred.
Working knowledge of SCA Inc.’s accounting procedures is necessary.
Individuals with accounting backgrounds or training are highly desired.

Interested applicants should send a letter of interest, together with modern and SCA qualifications to [email protected]. The deadline for applications is October 31, 2024.

Applications Open – Society Exchequer

Recent News